Meeting Planning, Conferences & Special Events

Association Meeting Planning

Make your next association meeting or conference a resounding success by hiring ASCENT Management’s experienced meeting professionals. Take advantage of our experience when selecting a location, negotiating with the event venue and catering, managing logistics, working with volunteers, inviting speakers and panels, handling audio-visual and livestreaming needs, organizing an expo, selling sponsorships and advertisements, marketing the event and follow-up. Skilled with meetings of all sizes, ASCENT’s team will manage your conference, trade show, meeting, seminar, or special event efficiently, on time and on budget. ASCENT’s meeting staff can assist you whether you’re looking to outsource the management of an entire event, or just looking for assistance to handle certain components of your next meeting.

Our meeting planning management services include:

Budget & Timeline Development

We develop a project management plan, which identifies all the tasks needed to ensure a successful meeting. The plan will make sure all resources are identified and tasks are completed according to schedule and budget.

Research, Site Selection & Contract Negotiation

Our staff will help your association with the selection of a site that meets your preference, program needs, and budgetary requirements. Through our contacts within the hospitality industry, we can recommend the appropriate venue for your meeting or conference. Our experience in contract negotiation will help save you money and reduce risk to your organization.

Online & Onsite Registration Services

We offer online and onsite registration services, so your registrants experience smooth and easy registration. The ASCENT team will help your organization in the selection, testing and implementation of event registration.

Trade Show Management

Trade show management requires attention to detail, ensuring that your sponsors and exhibitors have a productive and profitable experience, and that attendees can easily meet the exhibitors. Our team knows how to balance the needs of the exhibitors and the attendees, assuring a successful experience for both

Program Development, Speaker Selection & Coordination

Working with your conference planning committee, education committee or your staff, ASCENT Management will help develop your event’s program and speakers. We can secure the speakers, manage their travel arrangements, coordinate audio-visual needs, and serve as their go-to resource for your event.

Conference & Event Marketing

From event websites to direct mail, social media, media relations, electronic marketing and list rental and development – ASCENT Management has the creative capabilities to successfully market your events. Our seasoned staff specializes in innovative and cost-effective ideas in selling your next event.

Onsite Conference & Event Management

Our experienced staff will be onsite to make sure all parts of your event run smoothly, efficiently and according to schedule. Our staff will manage all onsite activities, or in coordination with your staff or volunteers, to ensure a meeting that operates as expected from beginning to end..

Audio-Visual Management

Whether your events need simply microphones, LCD projectors and screens, or elaborate staging and lighting, or streaming video, ASCENT Management staff knows how to coordinate and manage onsite and contracted audio-visual services suppliers and photographers so your event is a memorable and enjoyable experience for attendees.

Conference & Event Evaluation

Any program would not be complete without a post-meeting evaluation. We develop effective evaluations aimed at understanding participants’ experiences and summarize the evaluations in order to gain a strong understanding of the meeting’s strengths and identify any areas for improvement.